Getting Started
Overview
The "Client Billing System" implements features
that allow for all possibilities of billing on the AIA Documents G701, G702 and G703.
Create a New
Job (Invoice)
Preparing Invoices
Processing Invoices
Change Orders
Accounts Receivable
Create
a New Job (Invoice)
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Jobs (invoices) may be set-up by entering the appropriate Job
Information and Billing Item information. You may elect to
bill using the Construction Manager edition of the various
documents by clicking on a single selection button and entering the construction managers
name and address. When the job (invoice) is created, It is saved and stored for recall and
processing. Jobs (invoices) remain in the system until deleted.
Preparing Invoices
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After the job (invoice) is created, preparing or billing the invoice for the
current period is accomplished by either using percentages or dollar amounts for your new
billing. Regardless of how you choose to enter your billing information, all computations
are done automatically on the screen as the information is entered.
When preparing to bill the next Invoice, the first thing that
you need to do is Update the last Invoice. This process
prepares the invoice for the next billing. You may set the Retainage
percentage for all billing items automatically while preparing the invoice. Retainage
may also be set by billing item, by changing the "%Ret" value for the individual
Item. If you are keeping track of "Accounts Receivable" for the Job, you will
want to enter the check amount for the last payment on the
invoice.
Payment for all or a part of Retainage
may be requested at any time for the whole job or for individual billing items by changing
the "%Ret" to the new desired value. All computations for the change are done
automatically.
Full flexibility is given to the handling of Material
Stored while preparing an invoice. Material stored is billed when it first appears on
the invoice. Thereafter, it will remain in the material stored "Column F" of the
invoice until you transfer it to this period "Column E".
Processing Invoices
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While processing the invoice you may enter necessary Additional
Information such as the "Application Number", dates and notary information
before viewing or printing the invoice.
If you elect to show Subtotals on the invoice, then set your
selections before viewing or printing the invoice.
If Alignment of the invoice is necessary to compensate for
variance in the printed documents, you may set alignment individually for the documents.
Once set the alignment is saved, it will remain in effect until changed.
Prior to final printing, you may View the invoice on the screen
to check it for accuracy. When you are satisfied, Print the Invoice
on the documents for final submission.
Change Orders
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When "Change Orders" are required, they may be created
and printed on the AIA Document G701.
After the change order is created you may specify the distribution
blocks to be checked and View, Print
and Align in preparation for final printing.
After completion, submission and approval of the change order, it may Transferred to the appropriate invoice. When transferred, a new
billing item is created automatically for the new change order and all necessary entries
are made on the invoice.
Accounts Receivable
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If you want to keep track of your Accounts Receivable,
a reporting system is included in the "Client Billing System". This is an
optional feature and does not need to be implemented for the billing system to work
properly.
To implement "Accounts Receivable", begin entering the
appropriate transactions, you may then View and Print the accounts receivable report as needed.
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Manual