Accounts Receivable Overview
The "Accounts Receivable" portion of this
software is offered for your convenience, it does not have to be used in order for the
billing system to operate properly. It is an optional feature and may be ignored if you
are using another system to keep track of your company Accounts Receivable.
However, it may be used along with the Client Billing System to keep track of the Jobs
that you are billing via the Client Billing System and any other small Jobs that you may
have that do not require the AIA documents. This will allow you to generate reports for
the accounts receivable of your entire company.
Jobs Billed using the Client Billing
System
When you produce invoices using the "Client Billing System", The
"Invoice Amount" and associated Retainage, if any,
are transferred to the accounts receivable records automatically when you Update the Last Invoice prior to Preparing
the Next Invoice.
When the payment for the invoice is received, the check amount must be posted via "Check Received" for the amount to appear in the accounts
receivable records.
You may keep track of any Job using the accounts receivable reporting system by
entering transactions for the Job as outlined in "New A/R
Transaction". All information will have to be entered manually. For example, in a
month you might have one (1) transaction for the "Invoice Amount" and
"Retainage" and one (1) transaction for payment of the invoice amount less
retainage. You may also have occasional adjustments to retainage.
Adjustments to Accounts Receivable
Since the accounts receivable system has no impact on the Invoice, you may make
adjustments whenever necessary to correct transactions, delete transactions and add
transactions. This makes it quite simple to maintain an accurate and presentable report.
When in the "Accounts Receivable" screen, use "Find"
transaction, "Delete"
transaction and "New" transaction to make the
necessary adjustments.
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